Moving a hospital demands careful planning and this is not just for the costly medical equipment, but also for all the documents and records to be moved.
There are many liability issues that come up when moving medical documents. These issues can be avoided by being well prepared and partnering with the ideal hospital moving companies.
Privacy Laws in Moving Hospitals
There are quite a number of privacy laws that are associated with medical records move. The most well-known and important privacy regulation is the act on Health Insurance and Accountability.
This act protects the rights of patients to privacy and all their personal information kept in personal hospital records. Any hospital that would violate this act of law can face fines, civil liabilities, public relation problems, or even losing a license as per the extent of the legal breach.
Problems with Traditional Removalists
Although traditional movers can be reliable to move furniture and equipment, they do not have enough skills to move hospital documents and records.
Although such movers may call themselves hospital moving service providers, they are not well trained to comply with privacy law, and they mostly rely on temporary employees when hired for a large-scale move.
This means that there might be a chance for people with criminal backgrounds viewing your personal medical records, or to make matters worse, they might get stolen, mishandled, or get lost.
Traditional movers may also turn your moving the records into a hassle. They often have inefficient moving equipment and techniques, and this will add to the time used for relocating a hospital.
Such moving companies also lack the necessary procedures for moving medical documents in large scale. This will often result in misplaced or lost records and would increase the downtime between the facilities.
Hire a Removalist with Experience in Records Management
Hiring experienced hybrid hospital movers will give you a chance to work with removalists with expertise in moving both records and equipment. They can handle all the complex issues involved in a medical facility move such as managing the relocation of records.
Professional movers also understand the federal and state privacy regulations and rely on specialized systems to move hospital and patient files.
Movers who are experienced will also rely on secure custody procedures and a gondola system to ensure that all records are moved quickly between the medical facilities involved. This will minimize chances of a critical downtime.
Hybrid movers that have expertise in moving medical documents will also offer extra services such as storage of medical documents and document shredding.
Hiring one mover for the entire process will reduce the risk for data breach since you will combine multiple vendors into one provider.
While searching for a hybrid medical facility mover, go for a mover that:
- Uses a secure custody procedure and the gondola system for moving files.
- Only uses permanent and highly-trained employees who undergo criminal background checks.
- Offers services such as storage, shredding, and moving records in a single complete service.
- Offers a scan service based on demand and is compliant with all the requirements for moving electronic hospital records.
Moving a medical facility in your area demands you to partner with logistic professionals who understand the situation you are in and its complexity.
The ideal mover to hire is the one who offers hybrid moving services that relocates not just furniture but also records and expensive medical equipment securely and safely.
The ideal mover should use the best industry practices and be compliant with all privacy laws to guarantee a liability-free move.
You can visit the website of your preferred removalist to check for more information regarding their comprehensive moving services for hospital equipment and records.
You may also contact your mover to schedule for an onsite assessment and give you an estimate for the move.